【UBS】Executive Assistant – Investment Banking (Global Banking Division)
仕事内容
https://jobs.ubs.com/TGnewUI/Search/Home/Home?partnerid=25008&siteid=5012#jobDetails=331575_5012
Your role
Are you a detail-oriented multitasker who thrives in a fast-paced environment? Do you excel at keeping operations running smoothly? We’re looking for someone who can provide high-level administrative support to our Global Banking team by:
• Managing complex calendars and logistics, including scheduling across multiple time zones and coordinating with global assistants
• Organizing high-volume domestic and international travel arrangements
• Processing invoices and expense reports in compliance with firm policies and timelines
• Supporting the Global Banking COO with risk management controls, event planning, and project coordination
Your team
You’ll be part of the Investment Bank’s Global Banking division, working alongside professionals who are passionate about financial markets and client success.
We value diversity, equity, and inclusion—it strengthens our business and enhances the value we deliver to clients.
応募資格(必須経験など)
Your expertise
You have:
• Several years of experience as an executive assistant or in a similar administrative role, ideally within the banking or financial services industry
• Excellent written and verbal communication skills, with the ability to interact confidently across all levels of the organization
• Strong work ethic and discretion in handling sensitive information
• Proactive attitude with the ability to anticipate needs, independently solve problems, and take initiative to support executives and improve workflows
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and familiarity with tools like SAP, ARIBA
• Demonstrates high ethical standards and maintains strict confidentiality at all times
• Strong skills in drafting, formatting, and proofreading business documents and presentations
• Ability to coordinate across multiple stakeholders and departments with professionalism and efficiency
You are:
• Highly organized with strong time management skills and the ability to prioritize multiple tasks effectively
• Adaptable and resilient in a dynamic, fast-paced environment
• Fluent in Japanese, with fluency or strong proficiency in English preferred
• Willingness to work flexible hours when required, including early mornings or evenings to support global teams